As part of the law on the governance of public contracts, the FPS BOSA has introduced new measures aimed at structuring data collection to improve the monitoring of public contracts. From 2025, public purchasers will have to record detailed information for low-value contracts and subsequent contracts under framework agreements. This article sets out the requirements, deadlines and actions needed to ensure compliant reporting.
The public contracts concerned and the aim of the reform
The law makes reporting compulsory for low-value contracts worth between €3,000 and €30,000 excluding VAT, as well as for subsequent contracts awarded under a framework agreement, with the reporting role entrusted to the manager of the framework agreement. The aim is to ensure greater transparency and better monitoring of public contracts thanks to structured data.
Data to be encoded
Public purchasers will need to register several categories of information on the e-Procurement platform. General information on the contract includes the identification number, the type of contract (works, services or supplies) and the award procedure used, such as the simplified direct procedure or a subsequent contract. Details of the award include the date on which the contract was awarded, as well as the initial amount and the final amount.
For the successful tenderer, it is necessary to provide the name and company number or any other applicable identifier, as well as the legal nature of the entity (SME, large company, ASBL, etc.). Performance and deadlines must also be provided, with planned and actual completion dates, as well as performance indicators, if available. For subsequent contracts, specific information is required, in particular the references of the original framework agreement and the type of recourse to this agreement, whether it is a mini-competition or a direct re-award.
Critical dates and deadlines
The reporting schedule is strict: data must be completed and finalised between 1 January and 15 February 2025. After the latter date, no changes will be possible, and only information recorded on time will be taken into account for the final report.
Action required: appoint a data rapporteur
To ensure complete reporting, it is essential that each organisation designates at least one person to act as data reporter on the e-Procurement platform. This reporter will be responsible for encoding the information and validating it before the deadline to ensure full compliance with the new requirements.
Conclusion
The law on the governance of public contracts marks a major step towards greater transparency, rigour and efficiency in the management of public funds. By strengthening the monitoring of low-value contracts and contracts subsequent to framework agreements, it provides a clearer picture of public purchasing practices. This legislative framework aims to improve the quality of the data collected and provide accurate analyses for more informed decision-making.
However, this reform also implies significant adaptation for entities subject to public procurement. Compliance with the new obligations, particularly as regards the encoding of data on e-Procurement, requires good internal organisation, in-depth knowledge of the regulatory requirements and rigorous anticipation of deadlines. The appointment of competent data reporters becomes crucial to avoid errors or omissions that could affect the compliance of reports or distort statistics.
- Source: SPF BOSA - Obligations d'enregistrement des marchés publics
- Source: Moniteur belge - Loi du 8 février 2023
- Source: Union des Villes et Communes de Wallonie (UVCW) - Gouvernance et transparence des marchés publics
How can Aria Partner help you?
Preparing now, by defining clear processes and mobilising the right resources, is essential to avoid difficulties as the 15 February 2025 deadline approaches. Aria Partner is your strategic ally in navigating this complex landscape, offering solutions tailored to your needs: training, auditing, process optimisation and personalised support. Leave nothing to chance - take the initiative to ensure the success of your reporting and align your practices with best governance standards. Compliance should not be seen as a constraint, but as an opportunity to improve your organisation's performance while strengthening public confidence in public procurement management. Contact us to find out more.
Monitoring public procurement: new reporting obligations for 2025