In a context where the efficient management of public resources is essential, collaboration between levels of government - federal, regional and local - plays a key role in optimising public procurement. When properly structured, this cooperation not only generates economies of scale, but also enhances the efficiency of purchasing processes and improves the quality of public services.
The need for coordination between levels of government
In Belgium, the division of powers between the various levels of government can sometimes make the management of public contracts complex. Each level has its own priorities and procedures, which can lead to duplication or fragmentation of initiatives. However, coordination mechanisms help to harmonise these differences and maximise synergies.
For example, pooled purchasing is a practice that is gaining in popularity. It consists of grouping the needs of several public entities to launch a joint contract. This makes it possible to obtain more advantageous pricing conditions thanks to larger volumes, while simplifying administrative procedures.
Potential benefits: savings and efficiency
Pooling and collaboration across levels can generate substantial savings. By pooling their forces, public authorities can reduce not only direct purchasing costs, but also the costs associated with managing calls for tender and supervising contracts.
From an operational point of view, collaboration also makes it possible to share best practice, improve the quality of the services provided and speed up project implementation. Better coordination can avoid duplication of skills and ensure more rational use of resources.
Case in point: the Belgian police
A relevant example of successful collaboration is that of the police forces in Belgium. Local police areas, regions and the federal government work together through joint procurement contracts for equipment, vehicles and IT systems.
This approach has enabled equipment to be standardised nationwide, reducing purchasing costs and facilitating maintenance. For example, the use of a centralised contract for the purchase of patrol vehicles has significantly reduced lead times and costs, while guaranteeing uniform equipment quality.
The challenges ahead
Despite the benefits, collaboration between levels of government is not without its challenges. Differences in legislative frameworks, political priorities and budgetary constraints can complicate the implementation of joint projects. Strong political will and effective coordination tools are therefore essential to overcome these obstacles.
Conclusion
Collaboration between levels of authority in public procurement is a necessity if we are to meet today's public management challenges. Initiatives such as the pooling of purchasing, illustrated by the example of the Belgian police, demonstrate the gains in efficiency and savings that this approach can offer. By strengthening this cooperation, public administrations can better serve the general interest while optimising the use of public resources.
- Source : Ministère de l'Intérieur de Belgique - La mutualisation des marchés publics dans la police : une stratégie gagnante
- Source : SPF Economie - Économies d’échelle dans les marchés publics grâce à la coopération interrégionale
- Source : Agoria - Optimiser les achats publics : bonnes pratiques et recommandations
- Source : Union des Villes et Communes de Wallonie (UVCW) - Les avantages de la centralisation des marchés publics pour les administrations locales
How can Aria Partner help you maximise your resources and improve your purchasing procedures?
At Aria Partner, we help public bodies to optimise their markets and implement effective pooling strategies. Thanks to our expertise and in-depth knowledge of the interactions between levels of government, we can offer tailor-made solutions that deliver concrete, measurable results.
The importance of collaboration between levels of authority in public procurement